How to coordinate your employees during the office move

Moving Tips NYC - September 26, 2019

Are you thinking about relocating your company? If so, you’ll need to do everything in order to move as smooth as possible! Only a carefully planned relocation won’t affect your business and it’ll keep going! Because of this, it’s necessary to inform yourself about an office move and find out what’s necessary for a successful move. This is where our guide comes in handy! We’re here to teach you about this relocation and we’ll tell you how to coordinate your employees during the office move. Read our tips carefully, follow them, and you’ll find out what a hassle-free office relocation looks like!

How long does an office move take?

It’s necessary to know how long will take for you to move an office problem-free. Knowing this piece of information will help you plan the move in a way that won’t affect your business. However, no one can tell you exactly how long it’ll take to organize the whole thing. You can always find movers who can provide you with an estimate after you inform them about the size of your relocation. The duration of your move will depend on the amount of work that needs to be done. Does your company have one or more offices? How many equipments are there? All of these factors you’ll have to take into consideration when calculating the time you’re going to spend on taking care of your move.

Learn how to coorinate your employees during the office move and you'll move in no time.
Good time management skills are necessary for office relocation.

Apart from these things, you’ll also need the time to gather all the necessary packing materials. Since you’re moving an office, it’s a good idea to get plastic moving bins NYC. These bins are made of quality material and they’ll be able to keep everything that’s packed safe and sound during the relocation. This is especially important when moving important company’s documents or expensive office equipment.

Additional things you’ll need to take care of before the office move

Business relocations can be tricky. It’s necessary to organize them like a pro to be sure that nothing will go wrong during your move. Because of this, you need to seamlessly plan the whole thing! Coordinating your employees during the move is important, but there are more things that are as important as employees coordination. So, before the move, you’ll want to rent moving bins NYC, plan a moving schedule, but what else? How to make your business move even easier?

A checklist
A moving checklist will keep the moving stress away.
  • Plan the moving date carefully. It will be best to avoid moving during periods you are the busiest.
  • Find a moving company you can trust ahead of time. In case you’re planning to hire a moving company, do at as soon as you determine when you’ll move.
  • Notify everyone that you’ll be moving. Your loyal customers and your clients need to know that your business will change its address.
  • Get a storage unit. If you’re in need of a short term storage unit when relocating your offices, get your units in advance. Make sure you have a place where you’ll be able to store your office items until relocating everything to the new office space.

Coordinate your employees during the office move with ease

Once you take care fo all of the things that are listed above, it’s time to learn how to include your employees in the moving process. In order to do so, you’ll need to coordinate them like a pro so that nothing goes wrong during the relocation. Good coordination will keep the moving stress and problems away! In order to help you relocate your office with ease, we’ve written the best tips on how to coordinate your employees during the office move. Read on to learn them!

Assign your employees with different pre-move tasks

Including employees in the process of office relocation will speed it up. However, having too many people who are focusing on the same task won’t be productive. It’s better to assign a different task to each of your employees. You can even divide them into small teams and assign a different task to each team. The choice is yours! For example, one team can use plastic bins to pack your office, while others can be in charge of disassembling heavy furniture. By doing this you’ll have a more organized move.

Putting a moving schedule in visible places will help you coordinate employees during the office move

Having a moving schedule during relocations is of the utmost importance, especially when you’re relocating an office. A schedule will help you move fast and hassle-free. This is why you should create the ultimate moving checklist and write all of the pre-move tasks on it. As soon as you assign an employee with the task on that list, write their name next to it. It’s a good idea to print this list in at least three copies and put it in a visible place so that everyone can find it.

Man writing on a white board
In case there’s a whiteboard in your office, write a moving schedule on it.

Have regular meetings to successfully coordinate employees during the office move

It’s no secret that problems can occur during the move. When there’s a larger number of people who are trying to relocate an office as fast as possible, conflicts can occur between them. Your goal will be to calm down the situation and have regular meetings with your employees. Talk to them and let them notify you if there are any conflicting opinions in the group. Learn how to motivate your employees and you’ll overcome these situations with ease.

When in doubt, find help!

You’re probably already aware of the fact that business relocations aren’t as simple as household relocations. One simple mistake can put in danger your whole company! This is why it’s sometimes better to find help and let the pros be in charge of your move. By hiring a reliable moving company, you’ll be able to focus on your business and keep it going even during the big move! A moving company will organize the entire relocation while you coordinate your employees during the office move. Having a successful office relocation is as simple as that!

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