Moving your documents to your new apartment

How To - October 30, 2020

If you plan to relocate your home office to a new apartment, packing and moving your documents will be a part of the process. If you want to make sure that all of your paperwork stays safe during the moving process, you will need to have a plan, quality packing supplies, and some time to organize. Take a look at the following guide we made to help you relocate important paperwork to a new home with ease.

How to prepare for moving your documents?

Unlike other inventory from your home, most documents have great value, so moving them is not an easy job. While they are not heavy or bulky, it’s easy to lose some important paperwork during this process. This is why moving your documents is something you should plan in advance. As a first step, you should make sure to write down a list of all the important paperwork you have at home. Housing paperwork, contracts, warranty paperwork, and other important documents should be kept safe during the move. In order to keep them in order during the move, you should sort them out into categories and prepare necessary packing supplies. Since paperwork is not a fragile inventory, but it’s valuable, finding packing supplies should not be a problem. You can always find cheap plastic bins for moving and rent them for this occasion. The important thing you shouldn’t forget to do is to sort out your documents so you don’t lose any of them during the move.

A person holding paperwork.
Housing paperwork, contracts, warranty paperwork, and other important documents should be kept safe during the move.

Prepare packing supplies

When it comes to the packing process, most people consider packing documents an easy job. However, moving this type of inventory requires planning and quality packing supplies. Before you get them, there will also be some things you’ll need to get. For starters, make sure to buy sturdy binders and plastic foils. These materials will keep your inventory safe, especially when moving your documents that are of high value. 

Once you sort out and place all of your paperwork in binders, you should look for packing supplies that are of good quality. Try to find reusable moving totes or similar supplies, since these will keep your documents safe during transportation. It’s important to pack your documents in sealed plastic and other waterproof materials. If you hired a moving company to help with transportation, packing this way will help you secure every document to the maximum.

Moving your documents to your new apartment

The process of moving your documents can be easy and efficient, but you’ll still need to plan it carefully. On a moving day, you should make sure to have all of your documents packed and in one place. If you put them inside the moving boxes, don’t forget to label all the moving boxes. Whether you are handling the transportation or you let movers do it for you, labeling the moving boxes will help with the loading process. Once the moving truck arrives, you should make sure to place the boxes with paperwork on a safe spot so they don’t turn or tumble during transportation.

White binders.
It’s important to pack your documents in sealed plastic and other waterproof materials.

Another thing you should consider doing is making a list of important documents for the moving day. This way you can check as each box is loaded and prevent losing important paperwork.

Moving office inventory? Consider hiring professional movers

Moving your documents from one home to another can be efficient, but handling office inventory can be another story. If you are relocating your office space to a home, you should take more time to organize files, folders, and all the paperwork before packing it for the move. In case you are running a business, you could gather your employees and make a plan. Everyone can get a small organizing task to handle so that inventory is safely packed for the relocation. Hiring professional movers during this time is also recommendable. Consider looking for reliable office movers that you can trust with your valuables.

Sort out your documents after the move

After the moving day is over, there is still a risk of losing or damaging some of your paperwork. This is why you should apply some smart unpacking tips and keep all of your documents safe in one place. Make sure to find a place where you will store this type of inventory before you start to unpack. You could consider paying for unpacking services. However, after moving your documents to your new home, you should unpack important paperwork yourself.

Should you put your documents in storage?

Whether it’s before, during, or after the moving process, some people decide to put some paperwork in a rental storage unit. Although this can be a good idea, there are some factors you should consider. If you plan to leave your documents in storage long-term, the unit should be of good quality and clear of any moisture. Since you won’t be monitoring important paperwork all the time, you should rent and organize a small storage unit and adjust it to your needs. Make sure not to put the boxes on the floor, especially if they are made out of cardboard. While your documents are inside the storage unit, they should stay in waterproof foils, binders, or plastic containers. This way you will prevent any damage to your inventory.

A home office desk.
If you are relocating your office space to a home, you should take more time to organize files, folders, and all the paperwork before packing it for the move.

Moving your documents to a new apartment is a task you should handle with care and precision. Take your time to make a moving plan, secure your paperwork during the move, and don’t forget to label the moving boxes.

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